Archives Access System Glossary, v1.0
February 26th, 2007 · 8 Comments · PhD Research, Terms & Definitions
Over the past few weeks I have worked and posted my way through definitions and explanations of some of the key concepts that are relevant to my research into archives access systems. I have compacted and combined each of these definitions into a working glossary that will be part of my system design and requirements documentation for a prototype archives access system.
This glossary replaces some of the definitions that I posted to this blog in late Fall 2005 when I was establishing the conceptual background for the research (see the Terms and Definitions category in the blog archive).
This is only the first draft of this glossary. There are still a number of other critical concepts that I need to study as part of my research literature review (e.g. archival description, collection, etc.). Over the course of my research I will update this glossary with new terms and any revisions of the existing definitions.
Glossary – Archives Access System (v1)
the ability to identify relevant archival materials and locate them for retrieval
an information object in any form that is preserved for future access and use as a memory aid or proxy for a past event
archives access system
a software-intensive system that allows online users to search and browse for archival materials, learn more about their context of creation, management and use, identify their storage location, and request their retrieval
the message that is communicated by information
the environment and conditions under which information objects are created, managed and used
digital information object
an information object that relies on computer hardware, software, binary encoding, character encoding and file formats to represent its content, context, and structure
a set of related signals, symbols or patterns that communicate a message which is received with the requisite contextual knowledge to decode and understand it
an entity that records information and has the requisite structure and context to allow the information’s content to be decoded and understood
a computer information system wherein software is the predominant component
the medium, form, layout, and encoding of an information object, as well as the relationships between them, that allow the object to be carried forward in space and time
a collection of interrelated components that work together in a particular environment to achieve some objective